VeraChart

AI Prompt Libraries for Behavioral Health Teams

Give Your TeamMore Time for theWork That Matters

VeraChart equips community-based and facility-based professionals with specialized AI prompt libraries. Turn field information into structured progress notes, CCAs, and PCPs in minutes — using your agency's existing AI tools.

  • No monthly software fees
  • Zero PHI
  • You own the prompts forever

De-identified bullets → VeraChart prompt → structured note

1 · De-identified bullet points

Placeholders only — never PHI

  • • Client — community visit, 45 min
  • • Reviewed PCP goals; practiced coping skills
  • • Next step: employment appointment

2 · VeraChart prompt applied

Inside your agency's approved AI platform

PIESOAPDAP

3 · Structured clinical note

Reviewed, then copied into your official EHR

P
I
E

Reviewed & approved by the professional

Own it forever — no subscription
A community health professional meeting with a client outside a clinical setting

The Operational Problem

Your Team Was Built for the Community — Not the Keyboard

Healthcare professionals spend substantial time documenting encounters after services are delivered. Every additional minute spent formatting a note is time unavailable for client engagement, outreach, or care coordination.

  • Client engagement
  • Care coordination
  • Outreach
  • Treatment planning
  • Team collaboration
  • Community-based services

VeraChart solves this without another expensive monthly software subscription. Your team keeps the AI platform your agency already trusts — we supply the prompt architecture and the training that make it produce audit-ready documentation.

The Workflow

Four Steps. No New EHR. No New Login Maze.

We install role-specific prompt templates into your agency's approved AI platform — Google Workspace, Microsoft Copilot, or ChatGPT — and train your team live. After that, a note looks like this:

01

Leave the Visit

Capture the encounter right from the car or office — while the detail, observations, and responses are completely fresh.

02

Open the Role Prompt

Nurse, therapist, specialist, peer — each prompt asks for exactly the fields that role must document.

03

Speak the Contact

Who (but never by name), where, goal worked, what you did, how they responded, risk, next step.

04

Review and Paste

Edit anything that is off. Drop the note into your existing chart, in the format you choose.

Supported documentation structures:PIESOAPDAP

What This Is Not

A draft is not a signature. A prompt is not the chart.

01

The clinician owns the note

AI drafts it; you own it. Always review and edit before it hits the official record.

02

No PHI required

Demos use fake scenarios. Real use stays compliant inside your agency's approved AI tools.

03

Built for ACT rules

Targets exactly what auditors require — goals, interventions, next steps — instead of vague session summaries.

04

Does not replace fidelity

Faster notes must still be factual. VeraChart accelerates your documentation, not fabrication.

Built for Specific Clinical Roles

Tailored for Scope of Practice

Different roles require entirely different documentation. VeraChart prompt suites are built around the actual scope of practice of each team member — not a one-size-fits-all template.

For Certified Peer Support Specialists

The Peer Support Specialist Suite

Prompts tailored to the CPSS scope of practice — the documentation peer professionals actually produce every day.

  • Progress Notes
  • Crisis Calls
  • Visit Attempts
  • Collateral Contacts

For Qualified Professionals & Team Leads

The QP / Team Lead Suite

Everything in the Peer Support Suite, plus advanced prompts for supervisory and clinical documentation.

  • Everything in Peer Support
  • Person-Centered Plan (PCP) Details
  • Comprehensive Clinical Assessments (CCA)

For Whole Organizations

Agency Custom Integration

Full agency onboarding — we tune our prompt architecture to your specific requirements.

  • State Medicaid billing alignment
  • Audit-policy-specific formatting
  • Team-wide rollout & training

Security & Privacy

Zero PHI. 100% Agency Control.

VeraChart's model is liability-free by design: the prompts and training are ours — the data environment is entirely yours.

No platform, no data

VeraChart does not host a software app and does not ingest, process, or store Protected Health Information (PHI).

Your environment, your control

We provide the prompt architecture. You run it inside your agency's secure, BAA-covered AI environment.

De-identification enforced

Our training strictly enforces the use of de-identified placeholders (e.g., “Client”, “Client's Mother”) to ensure total HIPAA compliance.

Because VeraChart never touches PHI, there is no vendor data risk to audit.

Demonstration Results

See the Difference in the Workflow

The same progress-note workflow, completed two ways — recorded side by side.

Traditional Documentation

≈ 24 min
  1. Recall the encounter≈5 min
  2. Organize the information≈4 min
  3. Structure the note≈4 min
  4. Type the documentation≈8 min
  5. Review≈3 min

VeraChart-Assisted Workflow

≈ 5 min
  1. Provide de-identified bullet points≈2 min
  2. VeraChart prompt structures the note≈30 sec
  3. Staff review≈2.5 min

≈ 19 min

returned per note in our demonstration

The Receipts

Same Team Member. Same Kind of Note. Two Ways of Writing It.

The verbatim PIE narrative from a real side-by-side run — a fully fictional training note (made-up client, goals, and interventions on a plain document template; no real person, no real EHR). Notice the terminology — the prompt was configured for "member" language, and the prompt-built note documents goals, interventions, and next steps at the level auditors look for.

Typed by hand

24+ minFull document (PDF)

P — Problem / Presenting Situation

CPSS met client at local library for weekly scheduled check in. Client stated, “I feel like I'm falling back into old habits and can't stay on track”. Noted low energy and visible anxiety when discussing upcoming routine changes. Client also expressed feeling overwhelmed and isolated over the past week.

I — Intervention

CPSS utilized active listening and reflective dialogue to validate client's feelings without judgment. CPSS shared lived experience regarding managing routine disruptions and navigating self-doubt in early recovery. Explored existing natural supports and reviewed client's daily coping toolbox. Focused on boundary setting and small, manageable daily goals.

E — Evaluation / Response & Plan

Client's posture was relaxed and affect shifted from tense to engaged. Client identified two concrete steps to take before the next session: reach out to support friend twice this week and taking a daily 15-minute walk. Agreed to reconnect next Tuesday at 10:00 am to review his progress.

Built with one VeraChart prompt

≈ 5 minFull document (PDF)

P — Problem / Presenting Situation

CPSS met with member at the local community library for a one hour scheduled face-to-face contact to address recovery maintenance and coping strategies surrounding his severe and persistent MI. Member reported feeling like he is falling back into old habits and expressed distress that he cannot stay on track with his daily recovery routine. Member presented with noticeably low physical energy, psychomotor sluggishness, and visible anxiety characterized by restlessness and tense body language. Member endorsed distress regarding maintaining structure, managing internal urges, and staying connected to his recovery network. Member denied any current SI/HI or AVH during the contact.

I — Intervention

CPSS engaged member by utilizing open-ended questions to explore member's current feelings regarding his daily routine and recent setbacks. CPSS used purposeful self-disclosure by sharing lived experience regarding managing personal anxiety around major schedule changes and navigating self-doubt during early recovery to normalize member's feelings. CPSS provided reflective listening to help member explore ambivalence and develop discrepancy between his stated desire for long-term stability and his current patterns. CPSS delivered genuine affirmations regarding member's willingness to reach out, his self-awareness, and his past successes in maintaining sobriety and mental wellness. CPSS focused the discussion by evoking change talk around member's intrinsic motivators and personal strengths. CPSS reviewed member's natural supports and guided member in identifying which positive relationships foster accountability. CPSS facilitated an exploration of member's urge management tools to identify actionable coping skills. CPSS collaborated with member during the planning phase to establish healthy interpersonal boundaries and build realistic, recovery-oriented daily goals. CPSS assisted member in formulating an action step to complete a daily 15-minute walk for physical regulation and emotional relief. CPSS guided member in planning scheduled phone check-ins with supportive peers at least twice per week to strengthen his social safety net. CPSS summarized the key commitments made during the session and collaborated with member to schedule the next ACT face-to-face appointment for next Tuesday at 10:00 a.m.

E — Evaluation / Response & Plan

Member actively participated throughout the meeting, initially presenting with flat affect, guarded body posture, and low verbal output before showing noticeable ease and openness. Member responded favorably to CPSS sharing lived experience, acknowledging that hearing similar recovery challenges helped reduce his sense of isolation. Member engaged with the reflective statements and recognized the contrast between his long-term wellness goals and his current isolation tendencies. Member received affirmations with increased eye contact and verbalized appreciation for having his past progress validated. Member demonstrated change talk by identifying his desire to regain control over his daily schedule rather than succumbing to old habits. Member identified several positive personal relationships that offer genuine encouragement and accountability. Member evaluated his urge coping strategies, recognizing which tools have proven effective in previous crisis situations. Member agreed to set firm personal boundaries with individuals who trigger his urge to revert to unhealthy behaviors. Member committed to integrating a 15-minute daily walk into his routine to reduce stress and improve energy levels. Member agreed to initiate outbound contact with trusted support friends at least two times weekly, identifying this step as a realistic approach to counteracting isolation. Member exhibited visible relaxation, marked by relaxed shoulder tension, improved conversational flow, and an uplifted demeanor by the conclusion of the session. Member confirmed his agreement with the recovery plan and agreed to the next scheduled visit on Tuesday at 10:00 a.m.

This comparison reflects VeraChart's side-by-side demonstration with a fictional training note. It should not be interpreted as a guarantee of identical results for every user or organization.

Scale the Impact

A Few Minutes Per Note Becomes Hundreds of Staff Hours

Model your own program below. The defaults reflect the workflow from our recorded demonstration and a modeled 8-person ACT team.

One note is a coffee break. A team week is a caseload.

If this team…Without promptWith VeraChartTime back
1 note24 min≈5 min≈19 min
1 staff × 4 notes / day1 hr 36 min≈20 min≈1 hr 16 min
8 staff × 4 notes / day12 hr 48 min≈2 hr 40 min≈10 hr 8 min
That team, 5-day week64 hours≈13.3 hours≈51 hours

51 hours a week is not a software metric. It is field time, family contact, and fewer notes written at 9 p.m.

8
4
5
24 min
5 min

160

Total notes per week

64

Current documentation hours / week

13.3

Est. VeraChart documentation hours / week

50.7

Potential staff hours recovered / week

219

Potential staff hours recovered / month

2,635

Potential staff hours recovered / year

Illustrative calculator — not a guarantee of savings. Actual results will vary by organization, staff member, documentation requirements, and workflow. Hours are intentionally not converted into dollars; apply your own labor-cost assumptions.

Pricing

Own Your Workflow. No Monthly Subscriptions.

These are one-time purchases for the prompt libraries and the live setup training. You own the prompts forever — no per-seat fees, no renewals, no lock-in.

A La Carte Prompts

Starting at $75

Individual prompt templates tailored to the specific documentation types your team needs.

  • Choose individual prompt templates
  • Progress Notes, Crisis Calls, Visit Attempts, Collateral Contacts
  • Installed into your approved AI platform
One-Time Fee

The Peer Support Suite

$399

The complete CPSS-scope prompt library for peer support professionals.

  • Progress Notes, Crisis Calls, Visit Attempts & Collateral Contacts
  • Tailored to CPSS scope of practice
  • 1-hour live onboarding via Zoom/Teams
One-Time Fee

The QP / Team Lead Suite

$599

Advanced clinical documentation for Qualified Professionals and team leadership.

  • Everything in the Peer Support Suite
  • Person-Centered Plan (PCP) Details prompts
  • Comprehensive Clinical Assessment (CCA) prompts
  • 1-hour live onboarding via Zoom/Teams

Custom Agency Integration

Custom Quote

Full agency onboarding with prompts tuned to your exact compliance environment.

  • Prompts aligned to your state Medicaid billing requirements
  • Audit-policy-specific formatting
  • Team-wide rollout and training

All suite purchases include a 1-hour live onboarding session via Zoom or Microsoft Teams to integrate the prompts into your agency's workflow. Already purchased? Complete your onboarding questionnaire →

The Story

Designed by Active Field Professionals

VeraChart wasn't built in a tech incubator; it was built in the field. Designed by an active Certified Peer Support Specialist and CADC-R with over two years and thousands of hours of experience on a community-based ACT team, our prompts are built for the reality of the job.

We know the difference between a Progress Note and a Visit Attempt. We know exactly what auditors look for. We built this system because we needed it ourselves — and now we're sharing it with your team.

Stop typing. Start guiding. Own your documentation workflow forever.

Two professionals consulting together outdoors in the community

The Demonstration

Request a Workflow Demonstration

We'll walk your leadership team through the exact VeraChart prompt workflow live over Zoom or Microsoft Teams — using the same AI platforms your agency already approves.

  • The prompt library in action — a de-identified encounter becoming a structured note in minutes
  • The de-identification practices that keep PHI out of the workflow entirely
  • How installation and live training work inside the AI platform your agency already approves

Demonstrations use only fictional, de-identified example data — never real client information.

Request the Demonstration

Tell us a little about your organization and we'll follow up shortly.

No obligation. We'll respond to your request directly — no automated sequences.

FAQ

Questions Executives Ask Us

Stop Paying Subscriptions for Documentation Software

Equip your team with the prompts they need to do the job right.

sales@verachart.org